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Record your time

Who can do this?

  • Learning the Ropes · Apprentices

Overview

Clocking in creates a timesheet entry for the shift; clocking out closes the entry. Your timesheet for the week is built from these entries plus any manual entries you add. Submit the week at the end so your Supervisor can approve it for payroll.

Who This Workflow Is For

The Apprentice role. Tradies, Supervisors, and Business Owners can also clock in/out on their assigned shifts.

Before You Start

You need a shift assigned to you for today, visible on the Dashboard schedule stream.

Step-by-Step Process

Clock in

  1. Open your Dashboard. Find today’s shift in the schedule stream.
  2. Open the assigned shift card.
  3. Select Clock in. MyApprentice records the start time and creates a timesheet entry against the shift.
  4. The live status on the Dashboard updates to show you are clocked in.

During the shift

  1. Work through the Shift To-Do’s with your Tradie.
  2. Add notes as you go — see Add notes.
  3. Upload photos — see Add photos.

Clock out

  1. Open the shift card.
  2. Select Clock out. MyApprentice records the end time and closes the timesheet entry.

Submit your week

  1. At the end of the week, open Timesheets in the left sidebar.
  2. Review your week — clock-in/out entries and any manual entries.
  3. Select Submit Week. Your timesheet is in Submitted status, ready for your Supervisor to approve.

What Happens Next

Your Supervisor or Business Owner reviews and approves your timesheet. Once approved, it is payroll-ready. If your Supervisor spots a problem, they will unapprove the week and ask you to correct it — fix the entry and resubmit.

Common Issues

  • No Clock in button. Confirm a shift is assigned to you for today.
  • Forgot to clock in. Add a manual timesheet entry — see Create a manual timesheet entry.
  • Already clocked into another shift. Clock out of the first shift before clocking into a new one.
  • Cannot submit the week. Confirm there are entries on the week.
  • Supervisor unapproved the week. Open the week, make the correction, and resubmit.
  • Cannot see other people’s timesheets. Apprentices see only their own — this is by design.

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See this in other guide types

FeaturesDoing the Work on Your ShiftFeaturesGetting Started as a Tradie or ApprenticeFeaturesEditing Your Assigned Shift Card — What You Can and Cannot ChangeFeaturesUploading Photos on a Shift — Internal vs Shared with Client