Invoicing that gets you paid

An invoice in My Apprentice is the end of the job-to-cash chain: created straight from an accepted quote, emailed as a branded PDF with GST handled, then tracked — paid, part-paid or outstanding — until it's settled. Reminders chase the late ones so you don't have to.

From accepted quote to invoice in one click

Convert an accepted quote into a draft invoice with the client, line items, materials and labour already in place. Issue dates, due dates and invoice numbers are handled for you.

Know exactly what you're owed

• Paid and outstanding amounts tracked per invoice, reconciled from every source without double-counting
• Automatic reminders chase unpaid invoices
• Mark invoices paid manually, or let online payments do it
• Full document history — versioned and searchable

Let clients pay by card

With online payments switched on, clients get a Pay Now button on the invoice email and in their portal. The payment reconciles against the invoice automatically.

Xero, connected properly

Push invoices to Xero and pull payment status back, so your accounting stays true without double entry. Timesheets are Xero-integrated too — the whole money trail is covered end to end.